Fearby, Healey and District Parish Council
www.fearbyhealeydistrict-pc.org
email: fearbypc@gmail.com
Clerk: Alan Greensit 01677 424221

Minutes from the Parish Council Meeting held on 10 December 2020, at 7.30pm in Fearby Village Hall

Present: Chair – B Gregg, Vice Chair - G Verity

Cllrs:- J Marsden: C Stead: M Hope; J Brearley;  K Marshall; J Hayman.

Cllrs:- N Simms

App:- S Searle

1 member of the public also attended

 

The minutes of the previous meeting were declared a true record and signed by the Chair

 

Matters arising from the minutes of the previous meeting

The clerk passed out copies of the asset register he has created with a list of everything purchased by the council since 2013. A 25% reduction was applied each year with the current total being £1392.62. It was raised that some items such as benches and notice boards were of no significant value after a period of time and therefore need to be removed. Councillor Gregg will speak to his accountant for advice on how this should be maintained.

The Clerk also confirmed the status of the planning applications discussed last time. All had been granted except for Gouthwaite House Fearby, South View Healey had been granted with restrictions.

Planning

 Hammersgill Farm, Ellingstring. Councillor Verity declared an interest in this as he farms the land surrounding it. This is an old tithe barn which is falling down. It seems that Swinton Estate want to develop it before it becomes a major problem. The plans were acceptable but it was noted that the soakaway seemed to be going uphill. The land is currently very wet and there may be a problem with the soakaway as it will be very close to a current highway runoff so may contaminate the drain. The clerk will respond with a covering letter advising the planner of this.

Cllr Gregg brought up Gouthwaite House planning where he declared an interest as it was his neighbour. The planners had refused planning permission and advised that he must put in retrospective planning permission for change of use for a horse arena he was using. Planning enforcement had visited Greenacres, the home of Cllr Hope, who also declared an interest, and said he was using some agricultural land as domestic use in his garden. Cllr Hope said he would put in retrospective planning permission as it had been used for many years as domestic, the planner said it was unlikely he would get it. Cllr Hope was annoyed at this as it seemed right for a neighbour but not for him. The council took advise from Cllr Simms who advised that Cllr Hope should provide proof that this land was used for domestic purposes for more that 10 years which will secure the use. Cllr Hope will look into this and liaise with the planning authorities.

Finance

The clerk provided his expenses. This included 2 payments to Wix for the website totalling £141.00 and £24.30 for milage claim. This was agreed by the council to be paid to the clerk in two amounts and allocated accordingly.

The account spreadsheet showing all bank transactions were passed around the councillors which included proposed payments to mid January 2021. and the bank statements were signed by the chairman showing a true record of the current situation.

The precept was discussed and the clerk passed around a projected budget figure for 2021/2022. The clerk’s salary was highlighted as this has remained the same since 2013. The councillors appreciated the amount of work the clerk did and were concerned that they were not paying enough so asked the clerk to check what the correct payment should be per population as Cllr Simms advised this was a legal requirement by the council. The current precept is £2900 and the council thought a rise of 5% should be considered depending how much the clerk’s salary should be increased. The clerk will email his findings round the councillors and they will confirm to him their decision so the precept form can be completed before 15 January 2021 deadline.

Highways –

Flooding at Cote Lane now resolved with thanks to Martin Sykes a local resident. Cllr Marshall has picked up the snowdrop bulbs from Harrogate so these are to be planted into the ground which has been dug out from the ditches. Traffic posts have also been placed on the road side to warn motorists of the ditches.

Crook Lane flooding to be reported to highways

Potholes on the Ilton road between Knowle Lane and Broadmires to be reported to highways.

Potholes on Warren Lane also to be reported to highways.

 

Other Business.  

The police report was read, Low flying helicopter as unsocial behaviour and stolen traps. The councillors were aware of both.

Wooden bench refurbishment. Cllr Gregg will look at the ones in Fearby and try to clean them. They may require a coat of varnish in the summer time after cleaning to protect them.

The dates of the 2021 meeting were passed around and agreed by the council as the last Thursday in the month. They will be January 28th, March 25th, May 27th, July 29th, September 30th and November 25th, All meetings to be held at Fearby Village Hall at 7.30pm. The clerk will confirm this with the village hall.

Unitary authority application. Cllr Simms was asked for his opinion and explanation. He said he did not have an opinion but the situation needed to be fair. All the bids and information were submitted by 9 December 2020. There are 2 bids, One Yorkshire which is the NYCC bid for one large unitary authority and an East West split of local authorities which would be much smaller. Central government will decide which goes forward for consultation by mid February 2021. The parish councils will bot be affected however there may be more responsibility for the local councillors as the centralisation of government will be further away and will need more local input. Cllr Simms thinks the One North Yorkshire bid is too big as it exceeds government guidelines for number of residents.

Kell Bank School, Cllr Brearley, who is one of the governors, advised the final decision will be made on 23 March 2021. The school will stay open until at least the end of the current academic year. The future is uncertain as it may need to close however, the headteacher is assured of a job as she is in a confederation with Thornton Watlass and Snape schools and there a another possible school to join that confederation. Numbers have gone from around 40 to 6  in about 3 years and there does not seem to be any hope of increasing this. Parents are unwilling to send their children to very small schools which may lack large social interaction. The council agreed that this was a sad day for the school and expressed this to Cllr Brearley to report to the governors.

Communication of important information. It was suggested that Masham Community Office should be informed and that we could share a link of information with them. They put a free report out twice a week with local information. The clerk will look into this and advise the council the results.

AOB for next meeting

The clerk was asked to contact Openreach and ask when superfast broadband was expected in Ellingstring as Cllr Brearley has had a number of enquires. The clerk will do this and report back.

The meeting closed at 9.35pm

 

The next meeting will be held on 28th January 2021 at 7.30 in Fearby Village Hall

 

 

Minutes from the Parish Council Meeting held on 24 September 2020, at 7.30pm in Fearby Village Hall

Present: Chair – B Gregg, Vice Chair - G Verity

Cllrs:- J Marsden: S Searle; M Hope; J Brearley;  K Marshall;

Cllrs:- N Simms

App:- C Stead

1 member of the public also attended

The meeting approved Jonathan Hayman as councillor for Colsterdale and he was duly co opted onto the council and documents signed.

 

The minutes of the previous meeting were declared a true record and signed by the Chair

 

Matters arising from the minutes of the previous meeting

The clerk updated the council with the problems on Knowle Lane with the gate being put across a public highway. This has been investigated by Highways and it was confirmed that the gate was on a public highway. The highways department are looking into this. The original complainant has been informed but as it is not a council matter no more action will be taken by the council.

Healey speeding issues, the original complainant has been issued the complaint forms and they have completed them and issued to the Speed Management Protocol team, they are still awaiting a response.

 

Planning

West Summersides planning has been granted.

Gouthwaite House 6.7.34 20/02637/FUL. The chairman declared an interest in this as it was his next door neighbour. The chairman supplied plans which were passed round the councillors and discussed. Concerns arose as to the extension of the domestic curtilage to create the swimming pool. Other concerns were that there seems to have been some work done which did not seem to have planning permission. It was agreed to object to the current plans because of the extension to the domestic curtilage and to ask the planners to look into other possible planning issues.

Fearby Village Hall 6.7.49.A.FUL 20/02922/FUL. The chairman declared an interest in this as he was on the village hall committee. This plan was for replacement of wooden windows to upvc on a building of interest. The council were unanimously in agreement that this should go ahead from an ecological aspect as well as efficiency for the public building.

The clerk informed the council that the application to remove the telephone boxes from Ilton, Ellingstring, Healey Kell Bank and Healey had been sent to the Secretary of State with our objections.

Mellwood House 6.2.29.H.FUL 20/03258/FUL The clerk had copies of the plans on the laptop and showed them to the councillors individually. As this did not seem to increase the size of the property and was some distance for the road there was no objections.

Lobley Cottage, Ilton 6.8.22.D.FUL 20/03172/FUL The clerk again had the plan on the laptop. Although this was a substantial extension it seems to be in keeping with the area and therefore no objections were made to the application.

Hill House Fearby 6.7.19.E 20/02417/FUL The council discussed this application and the plans were shown on the laptop. These were very similar to ones granted some time ago and the clerk was asked to check this out, this was so but the planning period had lapsed and therefore duplicate ones were submitted. The council had no objection as it had been passed previously by Harrogate so this would be in its favour this time.

Two other planning applications had been received but not added to the agenda so could not be discussed however, the clerk took advise in responding to these. One was for Fearby Top Fearby for conversion of outbuildings which the council had no objection and the other was for Photo Voltiac Panels on the roof of an annexe for North End Ilton. Again, the council was in favour of this.

   

Finance

The monthly accounts were presented and were approved and signed by the chair.

The clerk presented his expenses which included the purchase of a printer. These were agreed and signed off by the chairman.

The AGAR was also presented to the council and was ratified and signed. The fixed assets were discussed as no depreciation has been applied so the clerk was asked to set up a register of fixed assets from 2013 and apply an annual depreciation and bring it to the next council meeting.

Highways –

No new issues have been raised

Other Business.  

The council wanted to make known its appreciation of volunteers in the parishes who have gone above and beyond in looking after neighbours and the vulnerable in the villages during the recent lockdown and subsequent restrictions.

Regarding the mole traps disappearing from the village green, Mr Burke, a member of the public who is responsible for the traps, explained that the traps had been disappearing over the summer. One of the councillors thought that some children had been responsible but have been spoken to by their parents so Mr Burke will wait until next year to see if any more traps went missing. Some of the traps had been destroyed by the grass cutting however, the grass cutting committee were willing to replace these.

Kell Bank School Closure. There are some councillors on the board of governors who clarified that the situation is not the closure of Kell Bank but a discussion as to the future of the school. The clerk apologised for the details posted on the agenda’s as this was incorrect. Councillor Brearley, who is one of the governors, explained that the numbers were very low and had 6 pupils, there was no sign of more pupils being added. The parents and staff have worked very hard to attract more without success. Councillor Searle said she had been a parent at the school for 17 years and this was a very sad time. 5 pupils had been removed from the school last year which exacerbated the situation.  Councillor Brearley requested that the council be represented at the consultation meeting which was to be held in November. The chairman said he would attend as he is one of many generations educated at the school.

The clerk read the police report which included illegal camping in the village hall car park, this was private land so the police had no authority to do anything. Councillor Verity raised the question about caravan parking next to the gas house in Masham, Councillor Simms informed the council that Masham Council had that in hand as the land did not seem to have an owner they were applying for registration as public land so enforcement can be made on illegal camping. 

AOB for next meeting

Councillor Searle raised the point that the benches in Fearby were looking very tired and scruffy. Councillor Gregg will look into possible refurbishment before next summer.

 

The meeting closed at 9.35pm

 

The next meeting will be held on 26th  November at 7.30 in Fearby Village Hall

 

Minutes from the Annual Parish Council Meeting held on 30 July 2020, at 7.30pm in Fearby Village Hall Car Park as this was a socially distanced meeting due to Covid 19 restriction.

Present: Chair – B Gregg, Vice Chair - G Verity

Cllrs:- S Searle; C Stead J Brearley; K Marshall

Cllr M Atkinson

Apologies : J Marsden: M Hope:

1 members of the public attended

Election of Chairman

Cllr B Gregg stepped down and handed the meeting to the Cllr Verity. Cllr Gregg stated he had been chair for some time and wanted another to take the post to spread the load. He was willing to stand for another year but wanted it noted he wanted to step down. No other nominations were received and therefore the council unanimously agreed to elect Cllr Gregg as chair again.

Election of Vice Chair.

No other nominations were received and the council unanimously agreed to elect Cllr Verity as vice chair.

Approval of the previous minutes.

The minutes of the last annual council meeting were approved last July and therefore the minutes of the meeting in January were distributed, read and verified. They were signed by the chair.

Matters arising from the minutes.

There were no matters arising from the minutes. 

Planning

West Summersides This was an application to cover an existing yard to be used as an agricultural building only. The council had no objections to this and the clerk will notify planning.

BT phone boxes in Ellingstring, Ilton, Healey Kell bank and Healey. The council discussed this at length but came to the conclusion that the phone boxes were vital as mobile phone signal was very poor in all the areas of the boxes. The clerk was requested to advise planning and send a letter explaining the reason why the council rejected the application. This will include the need for the boxes in the emergency plan for the parishes.

 

 

 

 

Finance

Bank statements from February to July were passed to the councillors and verified. They were then signed by the chairman.

Clerks expenses were verified which was for travel only.

Highways

Locked gates at Druids  Cllr Gregg had received a letter from a concerned resident that the gates leading to Druids temple were locked and people were forced to park in the Swinton Bivouac car park which was chargeable. They thought that this road was a public road as it had recently been resurfaced by the council. Cllr Stead lives next door to the Bivouacs and said that as lockdown was easing more people were visiting the area and the road to Druids regularly had cars parked at both sides including her driveway. Druids car park is on private land but it was unsure where the road became private so was unclear if the gate was on the private land. Cllr Gregg stated that the council was not in a position to take any action however we can write to highways to clarify where the public road ends and the private road begins so he can advise the person who contacted him. The clerk will write to highways and report back.

Vehicle speed in Healey  Cllr Marshall has received a complaint regarding vehicle speed in Healey. These are mainly motorcycles who apparently come from Ellingstring and then turn down the village. As the road dips they gather speed which continues down the village which has a 30 mph speed restriction. It was agreed to write to highways and ask if there is anything they, or the police, can do about this. The clerk will write and report back.

It was also mentioned that many vehicles were turning at the bottom of Fearby as they were going to Churchill Shooting range, however, the sign was only on the cross roads and not before. Cllr Verity will contact Churchill and advise them to apply to move the sign away from the cross roads further down Masham Road.

Other Business

The clerk advised that he was scanning old documents from the large filing cabinet which belongs to the council. This had 15 years of documents which were taking up room. The printer which was used for scanning has ceased to work and it was too expensive to repair. The council gave permission for a new one to be purchased but no budget was set as the clerk was trusted to get a good deal as long as he advised the councillors before purchase.

The clerk also brought up the issue of the old laptop which was no longer required. The council advised that this should be wiped and given to a charity. The clerk will investigate this and advise the councillors accordingly before any action taken.

Cllr Gregg advised about the ongoing situation with Masham Fire Station. He declared an interest as his son is a retained fire fighter there. After the discussions last year regarding this, the situation has got worse. The volunteers which initially signed up were all rejected due to fitness levels and no effort was made by the fire authority to pursue volunteers from the interested businesses in the town. The fire appliance has had very few call outs and it was thought the action was a way of saying that the station was not viable any more. This was a concern and the council needed to know the current situation.

Cllr Marshall also brought up that Kell Bank school had very few numbers and was in danger of closing. He thought the council should be aware of this.

 

Cllr Gregg suggested that for the next meeting we should discuss the Emergency Plan and look at anything that we may have learnt from the present situation especially on behalf of the vulnerable. He asked the councillors to think about this and he and Cllr Brearley will look at the plan again and bring it to the meeting.

 

 

Councillors required for Colsterdale and Ilton.

The member of the public who attended the meeting was interested in becoming a councillor. He lives just outside the parish boundary of Colsterdale and has previously been in the army. The council asked him various questions and then voted in favour of beginning the procedure to co opt him onto the council. The clerk will send for the document and took the details of the gentleman.

The chairman closed the meeting at 9.05pm and thanked all for coming at this unusual time.

The next council meeting will be on 24th September 2020 at 7.30 in Fearby Village Hall as the hall will be opening by then. 


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