FEARBY, HEALEY & DISTRICT PARISH COUNCIL

Fearby, Healey and District Parish Council

www.fearbyhealeydistrict-pc.org

email: fearbypc@gmail.com

Clerk: Sue Leedale 01765 688029

Current Meeting Minutes

Minutes from the Parish Council Meeting held on Tuesday 27th November 2018, at 7.30pm in Fearby Village Hall

Present: Chair – B Gregg, Vice Chair - G Verity

Cllrs:- K Marshall; J Marsden: S Searle; I Burgess; C Stead

Cllr N Simms

Apologies : J Bellamy; J Brearley

Apologies: Cllr M Atkinson

 

3 members of the public also attended

 

The minutes of the previous meeting were declared a true record and signed by the Chair

 

Matters arising from the minutes of the previous meeting

Traffic speed through Healey and Fearby

Highways have been in contact regarding the traffic speeds through the villages and are intending to monitor the traffic speeds.

Cllr Gregg contacted the speed awareness officer at Beckwithshaw and discussed the setting up of a speed awareness team in conjunction with 95 Alive. It requires a team of at least 10 people who rotate 3 members for at least 2 hours to record data, involving number registrations, speeds etc. The process involves a lot of recording but was very frustrating at times, but did however result in some speed reductions through their village. The PC has decided to wait until North Yorkshire have covertly monitored the traffic speeds and contact the PC with their findings.

 

DEFIBRILLATOR

Many thanks to Jack Burk and Keith Marshall and all concerned for the work they have done to procure, receive and have installed a defibrillator in Fearby. Many thanks also to Sean at the Black Swan for agreeing to host the machine and cover the costs for electricity. And thanks also to Austin Gregg who agreed to install the defibrillator without cost to the parishes. The machine was donated through the Harrogate Lions and Harrogate Borough Council

The batteries for the machine will need to be replaced every four years, and the pads will need replacing every two years or after each use; the cost will be covered by the PC through the local precept funding. Instructions will be laced at the machine and around the villages and training is to be organised for everyone who wishes to attend, in February, probably at the same time at the PC meeting which will be on Tuesday 5th February 2019.

Planning

LOCAL PLAN

Queries were made regarding planning and low cost housing and Cllr Simms informed the meeting that councils can get limited development even if that is not on the local plan or a PC could build its own affordable housing, if it can source land, and then become a housing association.

It was also agreed to follow up on the local plan with Masham Parish Council

 

Planning applications:

Holly Tree House is to be decided (update 14.1.19, plan approved)

Mill House Healey – awaiting decision (update 14.1.19 plan approved)

Springwood Farm – ongoing.

 

Finance – the banks statement and accounts were approved.

Precept – it was agreed to set the precept at the previous level. £2600 for the year.

 

Highways –

Fearby Cross to Swinton has been patched up in places and marked up but the PC agreed to raise a complaint regarding the standard of work

Street light 3 is out in Fearby, to be reported

Low Moor Lane manhole cover is missing, Cllr Burgess to report via the Parish Portal

Dates for Meeting for 2019 a list will be sent to Sue Mould and circulated to councillors. The first meeting of 2019 will be on Tuesday 5th February, at 7.30pm

Councillor for Colsterdale – still required

 

A.O.B. – for discussion at the next meeting

Moles on Fearby Green – J Burk is willing to trap the moles as long as any traps that are stolen are replaced by the PC. This was agreed.

Swinton are surveying all their road side trees and marking ones which are due to be felled.

A member of the public raised a concern regarding the state of the ground water table.

 

The meeting closed at 9.05

The next meeting will be held on 5th February at 7.30 in Fearby Village

Minutes from the Parish Council Meeting held on Tuesday 25th September 2018, at 7.30pm in Fearby Village Hall

Present: Chair – B Gregg, Vice Chair - G Verity

Cllrs:- J Bellamy; K Marshall; J Brearley: S Searle

Apologies : I Burgess; C Stead; J Marsden

Cllr N Simms;

Apologies: Cllr M Atkinson

 

The minutes of the previous meeting were declared a true record and signed by the Chair

 

Matters arising from the minutes of the previous meeting

Traffic speed through Healey and Fearby

Cllr Gregg has been in touch with Beckwithshaw PC and has the contact details to investigate our PC conducting a traffic survey as they did. Cllr Marshall to contact Beckwithshaw for further information.

 

Planning

Yew Tree Farm – appeal was successful

New Applications -  Mill House – Healey; Lobley Cottage – Ilton

Ellingstring – Hammersgill Farm application was supported

 

We have been informed that from November 2018, planning applications will be sent electronically and no longer in paper format. Although not popular, it has been recognised that this is inevitable and Cllr Marshall is happy to receive them for Healey, and Cllr Searle for Fearby although the chair would like them to be printed so he is able to view them

 

 

Finance – the banks statement and accounts were approved.

HMRC online payments still need to be set up.

 

Highways –

Cote Lane is still unfinished

Councillor for Colsterdale – still required

 

Fearby – in the village, one property had lost the phone connection resulting in the loss of the lifeline call system which is vital for the resident and had resulted in the resident being in difficulty for some hours unable to call for help. A tree has grown and become entangled in the phone lines overhead. The tree is an elm tree and BT arrived to do some work to repair the line but the status of the tree is unknown. It appears that someone from HBC had been on the site and was asking about it.

Clerk to report and find more information

 

A.O.B. – for discussion at the next meeting

Possible purchase of signage for traffic speeds. Clerk to investigate.

 

The meeting closed at 8.5

The next meeting will be held on 27th November at 7.30 in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 31st July 2018, at 7.30pm in Fearby Village Hall

Present: Chair – B Gregg, Vice Chair - G Verity

Councillors: S Searle

Apologies : J Marsden; J Bellamy; J Brearley; K Marshall; I Burgess

Cllr M Atkinson; Cllr N Simms; Cllr M Atkinson

 

Claire Stead was co-opted as councillor for Healey and joined the meeting

 

The minutes of the previous meeting were declared a true record and signed by the Chair

 

Matters arising from the minutes of the previous meeting

Traffic speed through Healey and Fearby

This is ongoing with consultations with HBC. The PC wish to ask for speed monitoring via higways.

 

Planning

Black Swan – the work required appears to have been completed and the new residents next door to the Black Swan have moved in.

 

Finance – the banks statement and accounts were approved.

A request to purchase road sign/s to alert drivers to children for Fearby and Kell Bank School

Cllr Atkinson advised us of a road safety fund that could be accessed, clerk to investigate

PFK Littlejohn auditors forms completed and returned. Signed and agreed at this meeting.

HMRC – online payments need to be set up. The PC prefer that individual payments are made each time.

 

Highways –

Ellingstring – the wrong defects have been marked for repair

Fearby Cross to Swinton still in a dangerous condition. Clerk to report

Wildflower Meadow – Fearby. There have been more complaints about the meadow being cut than not cut. The grass cutting committee should discuss the issue with the village and ecide for next year what to do

 

A.O.B. – for discussion at the next meeting

General condition of the roads in the parishes

 

The meeting closed at 8.40pm

The next meeting will be held on 25th September at 7.30 in Fearby Village Hall

 

 

Minutes from the Parish Council Meeting held on Tuesday 27th March 2018, at 7.30pm in Fearby Village Hall

Present: Acting Chair –

Councillors: J Bellamy; I Burgess; K Marshall; J Marsden; G Verity

Apologies –B Gregg; J Brearley; C Stead; S Searle; H Rodney; M Atkinson

Cllr N Simms were welcomed by the chair

Two members of the public were present

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Defibrillators – The quotes received were discussed and J Burk informed the council that he had arranged for a possible site with electricity supply to be provided by the Black Swan and he had also found an electrician to install one without cost to the council. The discussion continued regarding funding with the clerk to look into funding from the Harrogate community fund as suggested by Cllr N Simms, and also to investigate the funding offered by the British Heart Foundation. As with previous discussions the main problem seems to be that as the parish council covers 5 parishes, only one defibrillator could be afforded at any one time. Which leaves the other parishes without. However, it was also suggested that if possible the PC look to gradually supplying a machine for each parish over the coming years. Further discussion at the next meeting.

Planning – planning decisions were updated. A member of the public, who has applied for planning for a property in Ilton had a useful discussion with Cllr Simms and also detailed his application process so far. The original plans were refused and he has appealed this decision while also submitting alternative plans for deliberation by HBC. There was also a discussion regarding general planning quotas, and Cllr Simms explained that in theory HBC has identified plots to meet the targets set for housing but that as many of these approved sites have not been commenced they are not allowed to count them in their allocations, which means that even though sites have been approved, the council will still continue to seek new sites.

Finance – the bank statements and expenses were approved by the PC

Highways – the clerk explained that the PC has joined the highways planning portal and Cllr Marshall agreed to be an approved councillor to use this portal to report highways issues, along with the clerk.

The Parish Council is still seeking a new clerk.

A.O.B. – for discussion at the next meeting

The meeting closed at 9.00p,

The next meeting will be held on 29th May at 7.30 in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 29th May 2018, at 7.30pm in Fearby Village Hall

Present: Chair – B Gregg, Vice Chair G Verity

Councillors: J Bellamy; J Brearley; I Burgess; K Marshall;

Apologies : S Searle; J Marsden

Cllr M Atkinson; Cllr N Simms

5 members of the public were present

This meeting followed the Annual Parish Council Meeting where Brian Gregg was elected to the chair and Geoff Verity elected as Vice Chair.

The other councillors were elected at the recent election unopposed

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Defibrillators – ongoing, to find quotes and possible funding

Traffic speed through Healey and Fearby to install a speed warning sign would cost £3400 to the parish council. It was suggested that the clerk contact highways to as if highways could monitor the speed of traffic through the villages or if any temporary speed signs might be available.

Planning – North End – the revised planning application was approved but the original planning application which was refused has gone to appeal.

Yew Tree House was refused, they intend to appeal

Black Swan – extraction system, a complaint has been lodged with planning enforcement

New applications

The Old Post Office – supported

Gowthwaite House - agreed

Finance – the banks statement and accounts were approved.

Highways – Crook Lane, at Warren Farm at the Ellingstring junction has three large potholes, drivers are having to drive on the grass to avoid them. Clerk to report

Fearby Village Green – Wild flower Meadow. There had been complaints about the wild flower meadow causing weed seeds to spread and therefore the grass cutting committee decide to cut it as they felt they didn’t have the approval of all the village or the supporters of the grass cutting committee.

J Burk stated that he was not in favour of cutting the wild flower meadow and has supported it when he was a councillor for Colsterdale, along with others from the village and had donated some seed. However he stated that some of the people who donate to support the grass cutting committee insisted the meadow was cut and J Burk also stated that three out of four active on the committee has wanted it cut.

Cllr Gregg declared an interest as he would have cut it for hay.

J Burk has resigned from the grass cutting committee and as he is the person insured to teach people who to use the mower is unsure how this will affect the remaining members and insurances.

It was suggested that the Fearby Village grass cutting committee could take on the decisions regarding the grass cutting, wild flower meadow and so forth. Swinton own the village green and therefore the grass cutting committee might consult with both the village and when appropriate the land owners regarding decisions about the village green and any further developments for a wild flower meadow.

Cllr Gregg stated that he is unhappy that the wild flower meadow has been lost, and it will take more than a year to begin to establish and perhaps in future a time scale could be set to establish a wild flower meadow as it would be a beneficial space for both insects, birds and wildlife as well as being a possible site of interest for locals and visitors alike. It would also save on fuel for the mower as it reduces the amount of grass needing to be cut. The residents of Fearby and the grass cutting committee should have discussions to establish whether it is a desirable project for the village.

 

Springwood Farm is up for sale and it was noted that any development plans need to take account of sewerage provision.

 

Election follow up – Councillors were elected unopposed, however Colsterdale did not return a candidate and the second candidate for Healey did not return the forms in time. Clerk to contact HBC regarding these posts as there is a possibility that the parish of Colsterdale may be lost of joined with another.

The Parish Council is still seeking a new clerk.

A.O.B. – for discussion at the next meeting

The meeting closed at 9.20pm

The next meeting will be held on 31st July at 7.30 in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 27th March 2018, at 7.30pm in Fearby Village Hall

Present: Acting Chair –

Councillors: J Bellamy; I Burgess; K Marshall; J Marsden; G Verity

Apologies –B Gregg; J Brearley; C Stead; S Searle; H Rodney; M Atkinson

Cllr N Simms were welcomed by the chair

Two members of the public were present

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Defibrillators – The quotes received were discussed and J Burk informed the council that he had arranged for a possible site with electricity supply to be provided by the Black Swan and he had also found an electrician to install one without cost to the council. The discussion continued regarding funding with the clerk to look into funding from the Harrogate community fund as suggested by Cllr N Simms, and also to investigate the funding offered by the British Heart Foundation. As with previous discussions the main problem seems to be that as the parish council covers 5 parishes, only one defibrillator could be afforded at any one time. Which leaves the other parishes without. However, it was also suggested that if possible the PC look to gradually supplying a machine for each parish over the coming years. Further discussion at the next meeting.

Planning – planning decisions were updated. A member of the public, who has applied for planning for a property in Ilton had a useful discussion with Cllr Simms and also detailed his application process so far. The original plans were refused and he has appealed this decision while also submitting alternative plans for deliberation by HBC. There was also a discussion regarding general planning quotas, and Cllr Simms explained that in theory HBC has identified plots to meet the targets set for housing but that as many of these approved sites have not been commenced they are not allowed to count them in their allocations, which means that even though sites have been approved, the council will still continue to seek new sites.

Finance – the bank statements and expenses were approved by the PC

Highways – the clerk explained that the PC has joined the highways planning portal and Cllr Marshall agreed to be an approved councillor to use this portal to report highways issues, along with the clerk.

The Parish Council is still seeking a new clerk.

A.O.B. – for discussion at the next meeting

The meeting closed at 9.00p,

The next meeting will be held on 29th May at 7.30 in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 6th February 2018, at 7.30pm in Fearby Village Hall

Present: Acting Chair – B Gregg (vice chair)

Councillors: J Brearley, S Searle, J Marsden, C Stead, I Burgess, K Marshall, G Verity, H Rodney

Apologies –J Bellamy; Cllr M Atkinson; Cllr N Simms

Also attending Neil Pickard on behalf of Masham development Plan

1 Member of the public

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Masham Development Plan

Mr N Pickard was invited to update the PC on the Masham Development Plan. (MDP) There had been a meeting in Harrogate but unfortunately no one from FH&D PC were able to attend. Mr Pickard updated the PC on the outcomes from that meeting.

The MDP had originally started as a vision for the future for Masham, who decided to develop a neighbourhood plan as when the plan is adopted it then has to become a legal document, and considered by HBC in future planning developments .At the meeting HBC suggested that Masham do not include surrounding parishes especially as FH&D is not classed as a village, and the conclusion was that including more than one parish will make it far more complicated. However it was discussed and agreed that FH&D will have a representative on the Masham committee, although they would have no influence on votes. Masham will develop its own plan and if FH&D wish to develop an individual plan then they would work alongside that. After further discussion the PC agreed that Cllr J Brearley would be the representative to feed in views from FH&D PC and residents of our parishes can be consulted. The plan has to be voted on and submitted for adoption. Once adopted it then becomes part of the HBC plan. Cllr Gregg expressed disappointment at not being included with Masham and that the development plan would mostly be concerned with planning and not be a more general plan for the future of the area, more widely including business, environment and other issues. Cllr Brearley was proposed and seconded by Cllr Marshall, Cllrs Verity and Gregg abstained, other councillors voted in favour of Cllr Brearley being the representative. With Cllr K Marshall as reserve.

Grass Cutting – the PC received an invoice for the servicing of the mower, which was paid to J Burk, approved by the PC using funding from HBC Grounds Maintenance grant as it is paid.

 

 

Defibrillators

Cllr Searle has been asked by local residents about obtaining a defibrillator for the parish. The PC has had discussions on this topic previously and the same problems still arise as to siting of one single machine, training people to use it and cost. The clerk will initially look for funding possibilities and suggestions. Cllr Gregg suggested that identified first aiders or first responders might be of value.

 

Planning – two planning applications were discussed, one for the old Kings Head in Fearby Cross which was submitted as neither support nor object; and an application for Holly Tree House which was submitted as approved, returned by the clerk.

Finance – the bank statements were approved, and the invoice for the hire of the hall was approved, as well as the cost of servicing the mower.

Highways – Ditch and culverts at Fearby Cross

Ellingstring – Duck Pond area flooding once again

Drains and culverts on the Road from Leyburn Road to High Ellington are flooding

There is again flooding outside Healey Church, the culvert has collapsed

Cote Lane at the Healey end, the culverts and drains have been laid but need clearing and maintaining, they are flooding.

The road from Fearby Cross to Swinton is in even worse repair and causing damage to vehicles.

Colsterdale, 200 yards past the phone box, Healey towards Colsterdale, road in need of repair.

There is a street light out in Fearby, need to number to report it.

Councillor Elections

All councillors posts are again due for elections. The clerk will post the relevant notices and supply the nomination packs. Notice of elections to be posted on 23rd March, nomination period from 26th March – 6th April. All the current councillors have kindly agreed to stand once more, any other nominations, as well as current councillor nominations have to be submitted to HBC in person by 4pm, Friday 6th April 2018. An appointment to submit nominations has to be made and nominations submitted in person. The polling day will be Thursday 3rd May 2018.

Clerk Vacancy

The current clerk wishes to resign and a new clerk is needed.

A.O.B. – funding for defibrillator

The meeting closed at 9.20 pm

The next meeting will be held on March 26th  2018 at 7.30pm in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 28th November 2017, at 7.30pm in Fearby Village Hall

Present: Acting Chair – B Gregg (vice chair)

Councillors: J Brearley, B Gregg, S Searle, J Marsden, J Bellamy

Cllr N Simms

Apologies – Cllr M Atkinson, Cllr H Rodney, Cllr K Marshall, Cllr G Verity

2 members of the public were present

The minutes of the previous meeting were declared a true record and signed by the Chair with a matter arising raised by J Freeman and J Burk, members of the public.

Matters arising from the minutes of the previous meeting

Two members of the public raised a matter arising from the minutes of the previous meeting noting that their comments given at the meeting held on the 26th September 2017 regarding the description of the planning application given by K Marshall the regarded as incorrect and wish that their views on this be noted in the minutes.

New Councillors co-opted

Following the resignations of Cllr Burk (Colsterdale) and Cllr Stollery (Ilton) the parish council welcomed Cllr C Stead as councillor for Colsterdale, and Cllr I Burgess as councillor for Ilton. As there were no other applications, an election was not required and they were invited to join the councillors.

Planning – Cllr Gregg explained the process for deciding planning applications in the parish council to the new councillors.

One new planning application has been received for Ilton. Cllr Bellamy agreed to lead the process and present the council decision.

Grass Cutting – Mr J Burk presented the council with an invoice for £375.25 for fuel for the mowing during the year. The council has received notification that the grant previously given for mowing to the parish has been reduced by 50% for the next year and will not be awarded after that. This means that for 2018 the amount of the grant will be £151, and thereafter no grant will be given. There was a discussion regarding the decisions taken regarding mowing Fearby Green in the past, when a public meeting expressed the wish to not add the cost of mowing to the parish precept. The council agreed to cover the cost of insurance for the mower, and agreed to continue with this, but that the council will only pay the grant to the grass cutting committee and not add additional funds to this. In the past, the council has also covered the cost of VAT for servicing, based on the opinion that the council is able to reclaim the VAT for this. The clerk needs to investigate this further. It was suggested that more fundraising should be attempted, and Cllr Searle suggested that a donations box could be located near the village hall, expressly for funds towards the grass cutting. Mr J Burk also raised the matter that they do not have sufficient funds to replace the mower when this becomes necessary.

Wildflower Meadow – Cllr Gregg described the trial wild flower meadow he started earlier this year, which unfortunately was cut in early spring before it has chance to gain ground, but that after the initial cut, the ground was allowed to grow producing a range of grasses. This also reduced the amount of grass cutting required, thus saving time and fuel costs. It was generally well received, however there was a local objection. The council discussed another trial next year and agreed that it should be tested to see how it developed, and perhaps could be developed into a local resource with some descriptions of the plants that grow. A member of the public suggested perhaps producing work sheets that local or visiting children could use and complete might add to the resource.

Finance – The clerk explained the expenses for the meeting which this month included the web site renewal costing £111.75. The clerk explained that it is a requirement to have an online presence that members of the public can access to read minutes, financial information, audits and other parish council information, but that it could revert to a free site but that would mean a less useable web address, as we trialled initially. Cllr Brearley suggested that as we have to have some sort of web site, the renewal for this year should be approved, and if a new clerk is found for the next renewal, they might look in to alternatives. Cllr Stead also said that she had visited the web site through a google search, and it was easy to find, navigate and was informative. Other expenses including travel costs for the clerk and consumables were approved and signed by the chair.

Parish Precept – The parish council are required to request the amount of precept for the year 2018 – 2019. The clerk presented figures detailing the costs this year and projected costs for next year, and after discussion it was agreed to increase the precept from the current £2485 to a request for £2600. Clerk to submit this to HBC.

 

Highways – The gullies at Ellingstring have been cleared.

There was a discussion regarding the ditch and culvert in Fearby and the maintenance of this as it blocks and floods. Cllr Burgess suggested that the clerk use the parish portal initiated by highways, to report these issue to them and request that they contact the relevant landowner to request that maintenance is carried out. Clerk to progress this before the next meeting.


The road from Fearby Cross to Swinton is in need of repair, clerk to report via the parish portal.

Masham Development Plan. Cllr Brearley explained the background of the Masham Development Plan for the new Councillors, and has been in communication with Neil Pickard who is leading the plan from Masham. There is a meeting set with Harrogate on January 18th 2018 to define the boundaries of the parishes which will enable the development plan to progress. The parish council thank Cllr Brearley for his work on this and agree that it is an important project to be involved with.

High Speed Broadband – the high speed fibre connection to the cabinet in Fearby is now installed and live which should mean that residences and business within the range will now be able to swap from copper to fibre broadband internet connections, which should improve speeds and connectivity. The Parish Council wish to thank Susan Mould for all her hard work and campaigning to bring this service to Fearby at no cost to the residents. Clerk to send official thanks.

Councillors contributions to the agenda – Cllr Gregg has asked that councillors contact either himself as chair or the clerk with items for the agenda at least a week before the meeting so that any item can be discussed at that meeting. He also asked councillors to talk to residents about any issue, wherever possible. Cllr Searle asked if the clerk could remind councillors, and it was agreed that the clerk would email councillors with a reminder a month before the next meeting. This is to avoid items of A.O.B. being brought up and discussed at the end of the meetings as A.O.B. item are for items that councillors would like added to the agenda for the next meeting.

Dates for Meeting 2018 – a list of dates were suggested for the meetings in 2018 and agreed by the council. Clerk will circulate the dates to the councillors and they will also be posted on the web site.

A.O.B. –

The meeting closed at 9.20 pm

The next meeting will be held on February 6th 2018 at 7.30pm in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 26th September 2017, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy,

Councillors: J Burk, J Brearley, J Stollery, B Gregg, G Verity, K Marshall, H Rodney, S Searle, J Marsden

Cllr N Simms

Apologies – Cllr M Atkinson

1 member of the public was present

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

The council agreed to the quotes submitted by Atkinsons for the repair of the notice boards at Ilton. Chair has agreed to progress this.

Black Swan planning application for the extractor fan has been withdrawn. The current fan is still in place and being used.

The gullies at Ellingstring have still not been cleared and they are now so blocked that there is grass growing from them. Clerk to report again.

Planning –

Applications updated: Low Moor Farm approved; agricultural building Fearby approved; Barn One Fearby refused; Black Swan withdrawn.

There has been a planning application for Black Hoarse House, Healey which the council had discussed in accordance with regular protocols, a small group of councillors met and discussed the plans as outlined and submitted their response which was to neither approved nor disapprove the application based on the evidence and plans before them. The response had to be returned to HBC before the full council meeting. A member of the public has expressed concern at how the decision was made and had hoped that it might be discussed at the full meeting. They were assured that it had been dealt with the same way as all planning applications and it was explained why it could not be discussed at the full meeting. The member of the public expressed that they hoped that the decision of the parish council was an informed decision. Cllr Gregg detailed that based on evidence they had in front of them, and that they had not received any objections from the residents or public the discussion took place and the decision of neither for nor against was made and submitted. The past detail of the conversion was discussed and Cllr Marshall explained the planning process that had occurred. The member of the public argued that the alterations should have been completed according to the original planning application. Cllr Gregg expressed his misgivings about the decision, and wished it to be minuted that he did not agree with the final decision, but that purely with the evidence before them this was the only decision to be put forward. Cllr Simms explained that this will be purely a HBC decision.

Update on the Ilton and Healey footbridges. The footbridge at Ilton was progressing and nearly completed, and the clerk will enquire about the works to the footbridge at Healey Cote Lane.

Finance – the accounts were presented and approved at the meeting.

 

Highways – Gullies at Ellingstring, clerk to report, again

Masham Development Plan. Cllr Brearley explained the idea of the Masham development Plan and our parish council becoming involved in the process. In general terms, if we participate and contribute to the Masham Development Plan we would expect to have our local views heard and included. The plan, once completed, will then be put to a public vote and if agreed would then become part of HBC long term plan. There was an agreement that Fearby, Healey and District Parish Council will participate and the councillors thanked Cllr Brearley for taking this on and being the main contact.

Resignations – Cllr J Stollery gave notice of her resignation as councillor for Ilton. The PC thank her for her contribution to the council and wish her the very best in the future.

Cllr J Burk also gave notice of resignation as Cllr for Colsterdale. The PC thank him for his contribution to the council and wish him the very best for the future.

The Chair of the PC is taking a break from the post of Chair and the Vice Chair, Cllr Gregg has agreed to take over in the interim. Cllr Bellamy will review her decision in the future and before a six month period.

Notices will be posted regarding the vacancies for Ilton and Colsterdale.

The Clerk, Sue Leedale also gave notice of resignation as Clerk, but will continue in the post until a replacement is found or until the end of March 2018. Notices will be posted regarding this vacancy on the parish notice boards.

A.O.B. –

The meeting closed at 8.55 pm

The next meeting will be held on November 28th at 7.30pm in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 25th July 2017, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy,

Councillors: J Burk, J Brearley, J Stollery, B Gregg, , G Verity, K Marshall, H Rodney

Cllr N Simms

Apologies – J Marsden; S Searle; Cllr M Atkinson

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Quotes have been received to replace the boards at Ilton. Councillors requested clarification of the quotes. Clerk to follow up.

The fence at the sewerage works on Fearby has been done but the outfall needs attention

Planning – There was a discussion regarding a retrospective panning application for Barn One, Fearby and it was decided that a small group would meet to view and discuss before a decision is made. There is a panning application from the Black Swan Fearby for the installation of an extractor fan. The landlord of The Black Swan and the immediate neighbours who are objecting both attended the meeting to put their views to the parish council. Cllr Simms was a great help clarifying the situation, there are alternative solutions to the problem which will be investigated, especially as the environmental health officer is involved and has recommended refusal of the plans as they stand. The planning application for an agricultural building was approved.

Cllr Marshall updated the meeting regarding the planning issue at Black Horse House to say that they are awaiting plans for discussion from HBC and will inform the Chair, and Cllrs Stollery, Rodney, Brearley and Verity when they are available, for the councillors to discuss the matter and give a decision.

Finance – the accounts were presented and approved at the meeting.

 

Highways – there are large potholes at Breary Banks.

The work done by BT Openreach to install fibre broadband cables has left many roadworks which have already sunk, and which will continue to do so. The council asked to clerk to report this issue to highways to suggest that Openreach are requested to repair the damage correctly. The Road from Fearby Cross to Swinton continues to deteriorate. Clerk to report.

A.O.B. – Planning for BHH for the enforcement order

The meeting closed at 9.30 pm

The next meeting will be held on September 26th at 7.30pm in Fearby Village

Minutes from the Parish Council Meeting held on Tuesday 30th May 2017, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy,

Councillors: J Burk, J Brearley, J Stollery, B Gregg, S Searle, G Verity, K Marshall,

Cllr M Atkinson

Apologies – J Marsden; H Rodney

Several members of the public attended for the presentation of the emergency plan training exercise

Cllr M Atkinson

 

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Cllr Bellamy requested that quotes for replacing the notice boards at Ilton could be sought. The original boards, which were donated by former Cllr Bob Brown, are now rotten and need replacing in the same position on the bus shelter in Ilton. The art work will be reused.

Finance – The current accounts were presented and signed by the chair. The council agreed an increase for the cost of the art work for Fearby notice board, to include the cost of materials used for all the parish notice boards.

There was a break in the meeting proceedings as Ian Speirs presented a training exercise for the parish emergency plan. He explained the reason for the plan, how and when it might be initiated and presented different scenarios when it may or may not be needed. The presentation produced lively discussions and questions from the councillors and members of the public, and was useful to identify some changes needed to the information held in the plan. Ian suggested that, at some point in the future, once the plan was finalised, he would be able to organise a further training session which could include support from the police and fire service who would offer a single scenario to work through in more depth. The parish council would like to thank Ian Spiers for his help and input with the emergency plan and our, and the general publics, understanding of its use and implementation.

The parish council meeting continued for:

Planning – An application for Rosebud Preserves has been received and Cllrs K Marshal, J Bellamy and J Stollery had met with Elspeth Biltoft earlier and discussed her plans. The proposal was unanimously approved by the parish council, and the response will be returned to HBC.

Highways – the verge between Fearby and Kell Bank School still has not been cut. Clerk to report.

The road from Knowle Lane in Ilton to Kell Bank School has partially been repaired but still leaves many potholes and rough patches. Clerk to report

A.O.B. – There is an issue with the sewerage works in Fearby. There are ongoing discussions between Yorkshire Water, the land owner and agent to discuss both access and the fencing around the sewerage plant which is badly deteriorated and has caused accidents to nearby farm stock. So far, nothing has been decided or repaired.

The meeting closed at 9.30 pm

The next meeting will be held on July 25th at 7.30pm in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 28th March 2017, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy,

Councillors: J Burk, J Marsden, J Brearley, H Rodney, B Gregg, S Searle, G Verity, K Marshall,

Cllr M Atkinson

Apologies – J Stollery

No members of the public were present

Cllr M Atkinson were welcomed by the chair

 

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

The change to arrangements for the table top exercise with Ian Spiers from the emergency planning department were discussed and the councillors agreed to invite Ian to the meeting on the 30th May. There will be a short council meeting, followed by the exercise commencing at 7.30pm. Members of the public will be invited, clerk to produce leaflets which will be distributed to the councillors to post in their parishes in advance of the meeting. Clerk also to invite Ian for that date.

It was also mentioned that the Tour de Yorkshire will happen on April 29th through Fearby and councillors are aware of this event.

Planning – The planning application for Stainborough House has been refused by HBC, and the planning application for Yew Tree  Farm has gone to appeal.

Finance – The current accounts were presented and signed by the chair. It was agreed to top up the fuel, grounds maintenance grant which has been received,  for Fearby Grass Cutting Group for this year only, and to review the costs in the future. The new quote for insurance was received and clerk to investigate other options before May.

Highways – there is serious flooding in Ellingstring by the duck pond as the soak away drain seems to be blocked or collapsed. Clerk to report.

There is a large pothole at High Ellington, after the bottom of the hill, clerk to report

The road from Fearby Cross to Swinton continues to deteriorate, clerk to report

A.O.B. –

The meeting closed at 8.40 pm

The next meeting will be held on May 30th at 7.15pm in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 7th February 2017, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy,

Councillors: J Stollery, J Burk, J Marsden, J Brearley, H Rodney

Cllr N Simms, Cllr M Atkinson

Apologies – K Marshall, B Gregg, S Searle, G Verity

No members of the public were present

Also present Ian Spiers from the emergency plan department

Cllrs N Simms and M Atkinson were welcomed by the chair

 

Ian Spiers was introduced and discussion regarding updating the emergency plan was held. It can be as detailed as we need it to be and is used to link with the emergency services to help inform them in the event of an incident. If possible it is helpful to engage with the local community and is a voluntary scheme which works to support the emergency services.

In view of the upcoming Tour de Yorkshire, which passes through Fearby, on Saturday April 29th and it may be helpful to ensure the village hall is available and to plan to have some people available on the day. We can also contact Ian if we require extra support.

Once the plan is updated, it will be sent to Ian to check, and he will also ensure no sensitive personal data is published online. They are also looking at providing a ‘front sheet’ or single information sheet, taken from the plan, to pass to the emergency services to enable speedy communication in the event of an incident. Ian then offered suggestions to update the plan with local skills, and also resources available which might be useful in the event of perhaps a power failure or other incidents, such as analogue telephones, generators available locally etc. The emergency box was also checked and found to be well stocked and up to date.

It was suggested that we hold a training exercise which Ian would lead, taking the form of an imagined incident which would then develop, involving the councils responses and reactions to the incident as it occurs and as it develops. It was suggested that this would be held on the same day as but before the next council meeting, but further discussion has determined that a full discussion will take place at the next full council meeting, on 28th March 2017, where the councillors will then decide a date for the training exercise to take place. The training exercise will also be open to the public of the parishes.

Ian responded to several questions, specifically what if any, will the impact of any cuts to the emergency services have on their response to any incident? There should be no impact on their response to any emergency incidents and local emergency plans will help their speedy responses.

Also, would there be any changes to the emergency plan in the event of a terrorist attack? The emergency plan would operate in exactly the same way, and be instigated by the co-ordinator once they were informed.

An up to date list of vulnerable people in the parishes will be helpful if, for example the main water supply is disrupted and bottled water needs to be distributed or if emergency help is needed. It is also useful to know households who have a local or private water supply.

Ian was thanked for his input and advice and time.

 

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

The potholes on Crooke Lane, at Warren Gill have not been repaired and Cllr Atkinson asked to be copied in to any emails regarding them as she would follow it up.

Fibre Broadband to Fearby – Sue Mould has updated us to say that the first stages are being progressed and Cllr Atkinson informed the council that it would be completed by the end of the first phase, which should be summer 2017.

Planning – An application for planning has been received for Stainborough House, Fearby and was passed to Cllr Marsden to follow up with other members of the council.

Finance – The current accounts were presented and signed by the chair.

Financing for the petrol for the grass cutting of Fearby Green was discussed and Cllr Atkinson was able to report that the proposed cuts to the grant have been postponed for the time being. However, the future of this grant is uncertain and will need to be addressed by the parish council in future. It was also reported that the mower has been sent for servicing and agreed that a similar arrangement to last year would be approved, where the council pay for the servicing and is reimbursed by the grass cutting committee. The £1 fee for rental of the mower was paid by Cllr Burk and will be paid into the bank account.

Highways – there is serious flooding in Ellingstring by the duck pond as the soak away drain seems to be blocked or collapsed. Clerk to report.

There are many potholes on the road from Kell Bank to Knowle Lane in Ilton. Clerk to report.

A.O.B. – a communication from NYC regarding changes to the classification of rights of way was mentioned to the councillors as our parishes have many public rights of way. They have been forwarded the link to enable comments.

The BT telephone boxes which BT wished to remove, will remain as HBC have objected to them being removed, mainly due to poor mobile phone coverage in our areas. A welcome reprieve for all the phone boxes in our parishes and a great outcome for local people and visitors to the area alike, especially as we suffer poor and erratic mobile phone signal coverage.

 

The meeting closed at 8.50 pm

The next meeting will be held on March 28th at 7.30pm in Fearby Village Hall

Minutes from the Parish Council Meeting held on Tuesday 29th November 2016, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy, Vice Chair – B Gregg

Councillors: J Stollery, G Verity, J Burk, K Marshall, S Searle, J Marsden

Cllr N Simms, Cllr M Atkinson

Apologies – H Rodney; J Brearley

No members of the public were present

Cllrs N Simms and M Atkinson were welcomed by the chair

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Emergency Plan and Box – Councillors were informed that the review of the emergency plan and box have been postponed until 2017, as councillor Brearley is unable to attend this meeting.

Ownership of the green at Fearby Cross. This was raised at the previous meeting and is still unresolved. Clerk to make initial enquiries as to ownership.

The pot holes on Crooke Lane at either side of Warren Farm have not yet been repaired. Highways asked for clarification as to their position, clerk to contact them and clarify.

 

Planning – Advised that the planning application for Stainborough House, Fearby Cross has been approved.

A planning application has been received for Green End, Fearby and was discussed and approved by councillors.

A discussion was held regarding proposed planning for housing in Masham. Clerk informed councillors that there is a web site to consider this, welovemasham.com and Councillor Simms added detail regarding the consultation for development in Masham.

Bivouac/Knowle Lane. The chair explained the history of Knowle Lane during the development of Swinton Bivouac and updated the councillors regarding the large stones that had been placed at the top of Knowle Lane, restricting parking in that area. In consultation with highways, Swinton have agreed to remove the stones. Report back at the next meeting.

Finance – The current accounts were presented and signed by the chair.

The precept was discussed and it was agreed not to increase it for 2017-2018. Councillors approved the clerks salary to remain at current level, with thanks given by councillors to the clerk for the work done, at the remuneration given.

Highways – It was reported that there are still two potholes on Crooke Lane, either side of the entrance to Warren House Farm which require attention. The road from Fearby Cross to Swinton is in a poor state of repair. Clerk to report.

A.O.B. – The art work for the Fearby notice board was discussed and it was agreed to add the phone box and a ride on mower to the swallows. This should mean that it can progress.

Councillors asked whether there was any update on the time scale for fibre broadband to Fearby. Clerk will contact relevant parties and report back.

The meeting closed at 8.50 pm

The next meeting will be held on January 31st at 7.30pm in Fearby Village Hall

 

 

 

Minutes from the Parish Council Meeting held on 27th September 2016, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy, Vice Chair – B Gregg

Councillors: J Stollery, G Verity, J Burk, J Brearley, S Searle, J Marsden

Cllr N Simms, Cllr M Atkinson

Apologies – H Rodney; K Marshall

No members of the public were present

Cllrs N Simms and M Atkinson were welcomed by the chair and thanked for their help regarding the recent decision by highways to remove two footbridges in the parishes, resulting in a promise of replacement of the footbridge at Ilton bank in the new financial year.

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Emergency Plan and Box – Cllr Gregg requested that councillors review their own copies of the emergency plan, and marked any updates. These will then be collated and adjustments to the original plan made. Ian Spears, the contact from Harrogate Borough Council Safer Communities team will be invited to the next meeting in November to discuss updates and revisions.

Planning – Advised that the planning application for Yew Tree has been refused. A planning application was received for Stainborough House, Fearby Cross and discussed and approved by councillors at the meeting. Cllrs were also informed that Harrogate has the facilities to track planning applications online and be informed of decisions via email.

Finance – The current accounts were presented and signed by the chair.

Highways – It was reported that there are two potholes on Warren Lane which require attention. Clerk to report, and Cllr Atkinson asked to be copied in to any emails to highways so she might assist with the outcomes. Many thanks. Repairs to Low Moor Lane appear to have been completed to a poor standard.

A.O.B. – suggested dates for the meetings next year were circulated for discussion at the next meeting.

The green at Fearby Cross will be added to the agenda for the next meeting, Cllr Gregg.

The meeting closed at 8.35pm

The next meeting will be held on November 29th 2016 at 7.30pm in Fearby Village Hall

 

Minutes from the Parish Council Meeting held on 26th July 2016, at 7.30pm in Fearby Village Hall

Present: Chair – J Bellamy, Vice Chair – B Gregg

Councillors: J Stollery, G Verity, J Burk, K Marshall, J Brearley, S Searle

Apologies – H Rodney; J Marsden

The minutes of the previous meeting were declared a true record and signed by the Chair

Matters arising from the minutes of the previous meeting

Emergency Plan and Box – a discussion regarding the review of the emergency plan and box following the fire at the Black Swan. It was agreed that the clerk would contact Harrogate and North Yorkshire county councils and arrange to review at the September meeting.

Swinton Bivouac – Cllrs Bellamy and Stollery met with the manager and wedding organiser at Swinton to clarify the organisation for future weddings at Swinton Bivouac. Weddings will be organised through Swinton, and assurances were given that noise would be kept to a minimum with no amplified music. The estate is also going through a ‘consolidation’ with new management and organisational changes.

Planning – One application for Leighton Grange was approved by the council. Clerk requested to follow up planning applications for Yew Tree and Hill House and future planning application outcomes to report to the meetings in future.

Finance – The annual accounts have been audited and returned to the external accountants. A change in reporting of accounts at the meetings was approved by the councillors. The clerk to contact YLCA regarding information about pension arrangements.

Highways – the footpath from Fearby to Kell Bank School, which was supposed to be cut by highways, was cleared by Cllr Marsden with grateful thanks from the council, parents and pupils. Cllr Marshall also reported that some activity was seen regarding the gullies in Healey. Cllr Burk reported that he had visited the highways department regarding the dangerous pothole at Gollinglith Foot which was subsequently repaired.

A.O.B. – Councillors were reminded about the electoral review, which shows no changes for Mashamshire.

The meeting closed at 9.00pm

The next meeting will be held on September 27th 2016 at 7.30pm in Fearby Village Hall

 

 

 

 

 

 

 

 

 

 

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